For Faculty / Staff


Submitting Grades

The Academic Senate Grading and Examinations Committee, and the Office of the University Registrar recognize the importance and need of placing final grades in the hands of students prior to their return to Okan International University. Academic standards (probation/dismissal), transcripts, and scholarship awards are all dependent on the timely collection and distribution of grades.

Grading Policy Statement

In accordance with the Bylaws of the Executive Board, “Students will be informed of the requirements, standards, objectives, and evaluation procedures at the beginning of each individual course.”

The Academic Senate recommends that the grading policy in a course be stated in written form whenever possible and that the statement clarify any policy governing the “Pass/No Pass” (P/N) option and allowing or removing grades of “I” (Incomplete). Failure to inform students of special restrictions in these areas could be grounds for a grading appeal.

Retention of Materials Used in the Academic Evaluation of Students

Faculty members must decide either:

(1) to retain custody of materials, such as examinations, term papers, and written creative assignments used in the academic evaluation of their students for at least 30 days, or
(2) to make a reasonable effort to return these materials to the student’s custody. Student materials should not be left for pick up in an unsupervised, public place.

Final grades

Final grades are due within five calendar days (excluding Sunday and Christmas if applicable) after the scheduled final exam date.  You need not wait until the due date to submit your grades.  It will greatly assist us if grades are submitted as soon as possible.

Instructors must enter grades into the Final Grade Roster in My.OIU.  There will be no paper grade rosters.  Only the instructor with grade approval authority for the course will have access to approve the final grades for submission to be posted to the student’s record. See Faculty Final Grades for detailed My.OIU Final Grade Roster instructions.

Grades not submitted within five calendar days (excluding Sunday) after the scheduled final exam date, will show “No Report “ for that particular course.  Grades will be available to students via My.OIU each evening after the grades submitted that day are posted.

If you will not be able to meet the deadline for these rosters, please contact the Office of the University Registrar.

We will try to accommodate emergency situations. However, the grades still must be accounted for by the deadline for the last day of final exams. Your cooperation in adhering to this schedule is greatly appreciated by students and the staff involved in processing final grades.

General Grading Information

Acceptable passing grades are A+,  A,  A-, B+, B, B-, C+, C, C-, D+, D, D-, and P.  Students registered Pass/No Pass must earn a grade of “C” or better for a “P” grade.

A grade of “F” represents that the student did not pass the course.  The “F” is factored into the Grade Point Average.

A grade of “I” signifies that the student was not able to complete the course. The student will be allowed to complete the course WITHOUT re-registering. All “I” grades issued for UNDERGRADUATE COURSES will automatically expire and be replaced with a failing grade one year after the end of the current term, unless a grade change form is received prior to that time.

If you wish to specify a different time period for completion or a different final grade at expiration, you must submit an “I-Form” to the Office of the University Registrar. The white original of the I-Form for each undergraduate student given an “I” grade should be returned to the Office of the University Registrar.

A grade of “P” indicates that the student will receive credit. The “P” is not factored into the Grade Point Average. A grade of “N” indicates that the student will not receive credit. The “N” is not factored into the Grade Point Average. Grades of “P” or “N” may be assigned in 899 and 999 graduate courses.

A grade of “W” denotes that the student officially withdrew from the course. The “W” is not factored into the Grade Point Average.

Grade Changes

After final grades have been submitted, grade changes can be entered in My.OIU for up to two weeks after the submission deadline.  See Faculty Grade Changes for Grade Change instructions.